Trade show exhibits represent a significant investment for many companies, but there comes a time when these structures need to be retired. Whether due to rebranding, outdated design, or changing marketing strategies, disposing of an exhibit can be a complex process. Below are several practical tips to help you navigate the disposal of your trade show exhibit efficiently, economically, and environmentally responsibly.
Tip 1: Donate Your Trade Show Exhibit to Charity
Donating your exhibit stand to charity can eliminate disposal fees and provide a tax write-off. Many nonprofits need furniture, electronics, and pop-up structures. However, this option can be challenging:
- Rebranding and exhibit transportation costs should be considered
- Draft a document outlining donation terms and who covers associated expenses
- Include a liability clause stating the donation is provided ‘as is’
- Storage fees may accrue while finding a suitable recipient
- Consider donating parts instead of the whole exhibit
- Look for local charities to minimize transportation costs
- Explore various nonprofit options, including schools and religious groups
Tip 2: Sell Your Used Trade Show Booth Yourself
Selling your exhibit can be financially advantageous but time-consuming:
- Use online exhibit brokers or platforms like eBay, Craigslist, and LinkedIn
- Post a “For Sale” sign during setup and teardown at trade shows
- Be prepared to pay for transportation and storage until sold
- Compile necessary documentation (renderings, setup instructions, blueprints)
Tip 3: Return Your Exhibit to the Exhibit House for Buyback
Some exhibit houses may buy back your booth:
- They might use it for rentals or salvage components
- Expect around 20% of the exhibit’s current value
- You may receive a discount on future purchases
- This option eliminates transportation and storage concerns
Alternatively, some exhibit houses offer consignment options, allowing you to earn rental fees while retaining ownership.
Tip 4: Repurpose Your Trade Show Exhibit In-House
Consider reusing the exhibit within your company:
- Offer it to sister companies or partners
- Repurpose for corporate events or consumer fairs
- Use components as office furniture
- Allow employees to acquire parts for personal use
Tip 5: Salvage, Refurbish, or Resell Exhibit Components
You don’t have to choose a single disposal method:
- Keep some elements for reskinning
- Repurpose parts for office use
- Sell components online
- Donate furniture to charity
- Discard remaining pieces responsibly
By combining these strategies, you can minimize disposal fees, reduce environmental impact, and potentially recover some of your investment.
