Event inventory management made easy
Reserve, ship, track, and manage your STAR-stored event and exhibit assets with a secure, intuitive event inventory management portal built for teams running multiple events.
Event inventory management for trade shows and live events
An event inventory management portal is a system that lets organizations reserve, track, and manage exhibit and event assets across multiple events while coordinating logistics, storage, and fulfillment.
Powered by the Startranet Client Portal, STAR gives marketing and sales teams a smarter way to manage event inventory and centralize exhibit asset management without spreadsheets. Approved users can reserve inventory, check availability, and track orders, while STAR handles logistics, quality control, storage, and fulfillment behind the scenes, helping teams efficiently support high-volume programs like regional trade shows and sales conferences with full asset visibility.
How our event inventory management portal works
1. Log in & shop your inventory
Users log in to a secure portal to view available event and exhibit inventory filtered by divisions or keywords. Select assets, event dates, shipping details, and any notes or service needs. It’s the easiest way to track assets across multiple events without spreadsheets or guesswork.
2. Submit an order for STAR to fulfill
A dedicated STAR project coordinator confirms and finalizes the reservation, then routes it to the warehouse. Assets are pulled, prepped, packed, and shipped with automated email updates and tracking visibility, providing software-level efficiency with real human oversight.
3. Return & refresh
Assets are returned using prepared shipping materials and instructions. Once received, STAR manages inspection, repairs, cleaning, dry-cleaning of soft goods, and full quality checks before items are returned to inventory and ready for the next event.
Why teams choose STAR for event inventory management
One system, total visibility
Manage inventory, reservations, users, and event history in one centralized event inventory management portal for event and exhibit asset management. Automated tracking and status updates make it easier to coordinate shipping and return while reducing uncertainty across teams.
Scalable access for your team
Empower sales reps and regional teams to support smaller events independently, without duplicating assets, losing visibility, or creating internal bottlenecks for marketing or operations teams.
Personalized, high-touch support
Unlike standalone trade show inventory management software or event rental inventory software, the STAR portal is backed by a dedicated service team. We know your inventory, your brand standards, and your timelines, helping reduce costs tied to trade show asset storage and shipping through smarter planning and execution.Event inventory management FAQs
- Sales and marketing teams supporting frequent regional or local events
- Organizations that want controlled, self-service access to inventory without sacrificing service quality
- Companies with exhibit or event assets stored at STAR
For more help deciding if an exhibit asset management portal is right for you, read our blog.
The Startranet Client Portal uses a service-based, usage-driven pricing model rather than flat software licensing. Users are billed per reservation for:
- Project management time
- Warehouse pull, prep and shipping (STAR-managed or billed directly to your FedEx or UPS account).
This approach ensures clients pay only for what they use, making the system cost-effective for frequent, smaller events.
Storage fees for assets housed in STAR’s warehouse are charged separately.
Rush fees for short-turn requests may apply.
STAR recommends reserving inventory at least four weeks in advance. This allows time for confirmation, warehouse preparation, shipping coordination, and any required services. Rush reservations can be accommodated for shorter timelines, but additional fees may apply.
The system is primarily designed for smaller, high-volume events, but it can also support components of larger event programs when it makes operational sense.
Yes. Access can be customized by role, user, or business division so teams only see the inventory relevant to them.
STAR tracks returns, follows up on missing items, and manages repairs, cleaning, and quality checks before assets are returned to inventory.
Many trade show inventory management software or event rental inventory software platforms focus on tracking assets, but leave execution up to your team.
The Startranet Client Portal combines intuitive technology with hands-on service. While the portal allows users to reserve inventory, track availability, and monitor status, STAR manages everything that happens next: project coordination, warehouse preparation, exhibit shipping and return, inspections, repairs, and quality control.
Instead of simply tracking where assets are, STAR helps ensure they arrive on time, in good condition, and ready for use, while also helping reduce costs associated with trade show asset storage and shipping.
In short, STAR isn’t just providing software. We’re providing a managed solution backed by people who know your inventory, your standards, and your event schedule. This approach combines event inventory management with full-service exhibit asset management in a single operational workflow.
Read more about the difference between STAR vs software-only solutions here.
Contact STAR Exhibits
Have a question or planning an upcoming event? Connect with our team to discuss your exhibit, event, or branded environment needs
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