Where do broken booths go? Just because the trade show ends doesn’t mean your sustainability initiatives have to also!
Read on for tips.

July 3, 2024
Reading Time: 3 minutes

Trade show exhibits represent a significant investment for many companies, but there comes a time when these structures need to be retired. Whether due to rebranding, outdated design, or changing marketing strategies, disposing of an exhibit can be a complex process. Below are several practical tips to help you navigate the disposal of your trade show exhibit efficiently, economically, and environmentally responsibly.

Tip 1: Donate to Charity

Donating your exhibit stand to charity can eliminate disposal fees and provide a tax write-off. Many nonprofits need furniture, electronics, and pop-up structures. However, this option can be challenging:

  • Rebranding and transportation costs should be considered
  • Draft a document outlining donation terms and who covers associated expenses
  • Include a liability clause stating the donation is provided ‘as is’
  • Storage fees may accrue while finding a suitable recipient
  • Consider donating parts instead of the whole exhibit
  • Look for local charities to minimize transportation costs
  • Explore various nonprofit options, including schools and religious groups
Tip 2: Sell It Yourself

Selling your exhibit can be financially advantageous but time-consuming:

  • Use online exhibit brokers or platforms like eBay, Craigslist, and LinkedIn
  • Post a “For Sale” sign during setup and teardown at trade shows
  • Be prepared to pay for transportation and storage until sold
  • Compile necessary documentation (renderings, setup instructions, blueprints)
Tip 3: Return to Exhibit House

Some exhibit houses may buy back your booth:

  • They might use it for rentals or salvage components
  • Expect around 20% of the exhibit’s current value
  • You may receive a discount on future purchases
  • This option eliminates transportation and storage concerns

Alternatively, some exhibit houses offer consignment options, allowing you to earn rental fees while retaining ownership.

Tip 4: Repurpose Within Your Organization

Consider reusing the exhibit within your company:

  • Offer it to sister companies or partners
  • Repurpose for corporate events or consumer fairs
  • Use components as office furniture
  • Allow employees to acquire parts for personal use
Tip 5: Salvage and Refurbish

You don’t have to choose a single disposal method:

  • Keep some elements for reskinning
  • Repurpose parts for office use
  • Sell components online
  • Donate furniture to charity
  • Discard remaining pieces responsibly

By combining these strategies, you can minimize disposal fees, reduce environmental impact, and potentially recover some of your investment.

 

 

 

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